Maryland Department of Health and Mental Hygiene
Office of Health Care Quality – Laboratory Licensing Programs
Spring Grove Center – Bland Bryant Building
55 Wade Avenue, Catonsville, MD 21228
Phone: 410.402.8025 Fax: 410.402.8213
Instructions for Completion of State Compliance Application
***Changes to your current State laboratory license must be submitted on the Laboratory Licensing Change Form. The form can be downloaded on our website at www.dhmh.state.md.us/ohcq ***
It is important that you fill out this application completely, including signatures where required. If the application is incomplete it will delay the licensing process.
Please submit no money at this time. Once your application is reviewed for completeness and compliance with the applicable regulations, you will be issued an invoice for the application fee as well as other fees as outlined in COMAR 10.10.04.02.
Please allow 6-8 weeks for permit processing and invoicing.
Once your payment is received, the appropriate license will be issued.
Please review page six of this application, to verify you have the correct supportive documentation.
If you have any questions, please call the Laboratory Licensing Division at (410) 402-8025.
***Important***
***Before submitting your application, please review the
checklist on the last page.***
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Maryland Department of Health and Mental Hygiene
Office of Health Care Quality – Laboratory Licensing Programs
Spring Grove Center – Bland Bryant Building
55 Wade Avenue, Catonsville, MD 21228
Phone: 410.402.8025 Fax: 410.402.8213
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Date/Amount Paid |
Office use only |
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State of Maryland |
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Invoice # |
Office use only |
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Department of Health and Mental Hygiene |
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Laboratory Licensing Programs |
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Check # |
Office use only |
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Office of Health Care Quality |
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State Permit # |
Applicant, if known please enter |
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CLIA # |
Applicant, if known please enter |
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State Compliance Application
I. Laboratory Information
Laboratory Practice/ Entity Name
Contact Person Name/Phone Number
Address, City, State and Zip Code |
Email Address |
Fax |
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Mailing address if different from above |
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II. Director Information
Director Name |
Degree |
Full Time |
Part Time (hours/week) |
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Certification by American Specialty Board (Name, Date, Number) |
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State Medical License Number |
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III. Laboratory Supervisor/Consulting Supervisor/Manager Information |
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Name |
Degree |
Full Time |
Part Time (hours/week) |
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Certification by American Specialty Board (Name, Date, Number)
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IV. Schedule A – General Permit
*** If you are only performing tests on Excepted list, Schedule B, do not use this section***
Chemistry |
Genetics |
Forensic Toxicology |
Microbiology |
Health Awareness |
Routine |
Routine |
Toxicology: Job Related |
Bacteriology |
Cholesterol/HDL |
Blood Gas |
Molecular |
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Parasitology |
Other Excepted Tests * |
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Endocrinology |
Cytogenetics |
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Mycology |
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Toxicology: Drugs of Abuse |
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Mycobacteriology |
* Excepted tests under |
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Health Awareness require |
Toxicology: Therapeutic |
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Virology |
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a General Permit. |
Toxicology: Heavy Metals |
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Radioimmunoassay |
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Immunohematology |
Hematology |
Molecular Biology |
Pathology |
Immunology |
ABO/Rh/Non Trans- |
Routine |
Nucleic Acid Probes |
Histopathology |
General Immunology |
fusion/Transplant |
Coagulation |
PCR Amplifications |
Dermatopathology |
Syphilis Serology |
ABO/Rh |
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Recombinant Nucleic Acid |
Oral Pathology |
Histocompatability |
Antibody Detection |
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Techniques |
Cytology–GYN |
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Antibody Identification |
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Cytology–Non- GYN |
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Compatibility Testing |
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V. Schedule B – Excepted Tests * |
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*Note: Not all tests excepted by Maryland regulations are waived by CLIA. You can check the test categories for CLIA at http://www.accessdata.fda.gov/scripts/cdrh/cfdocs/cfclia/search.cfm
Chemistry |
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Hematology |
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BNP |
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Fern Test |
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Dipstick Glucose |
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Hematocrit |
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Dipstick Urinalysis |
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Hemoglobin |
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Dipstick Microalbumin & creatinine, urine |
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Nitrazine Test |
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Fructosamine (whole blood) |
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Semen analysis, qualitative |
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Glucose (FDA Home Device) |
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Sickle Cell Testing |
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Hemoglobin A1c (Glycohemoglobin) |
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CLIA Waived PT/INR |
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Microscopic Urinalysis |
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Urine or saliva drug or alcohol for approved counselors |
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CLIA Waived blood lipids for cholesterol, HDL, LDL, |
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Triglycerides |
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Immunology |
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Microbiology |
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Bladder marker, H-related protein, qualitative |
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Dermatophyte Screen |
Trichomonas vaginalis antigen |
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H.Pylori (whole blood) |
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Fecal Fat |
Bacterial Sialidase |
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Heterophyle AG (whole blood) |
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Gram Stain |
Adenovirus antigen eye fluid |
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Mono Slide Test |
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Group A Strep Screen (non-culture) |
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NMP Bladder Marker, qualitative |
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Influenza Antigen (nasal or throat swab) |
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Rheumatoid Factor |
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KOH Preparation |
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Urine Pregnancy Test |
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Occult Blood |
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Occult Blood, gastric |
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Pinworm Prep |
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Urine Colony Count (no ID) |
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Wet Mount |
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VI. Mandatory, You Must List Testing Instrumentation and Test Kits Used in the Laboratory
***Please also include test discipline/subdicipline (e.g. Chemistry-Routine) if using Schedule A***
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VII. Proficiency Testing
I am enrolled (complete below)
Name of Company |
Discipline |
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VIII. Ownership Information
A. Type of Entity
Sole Proprietorship |
Partnership |
Corporation |
Unincorporated Association |
Other (Specify) _____________________________________
B.This section is MANDATORY, application will be returned if left blank. Social Security Number is unacceptable
IX. Attestation
I certify that the information provided in this application is true and complete, understanding that any knowing and willful false statement or representation, or failure to fully and accurately disclose the requested information in this application, may be prosecuted under applicable federal or State laws, may lead to a denial, suspension or revocation of the medical laboratory license for this entity, or could result in termination of participation in State or federal reimbursement programs. I further understand that compliance with State laws may not assure compliance with federal laws.
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Signature of Laboratory Director |
Date |
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For Informational Purposes Only
Examples of Testing for Schedule A- General Permit (Do Not Circle)
Chemistry
Alkaline Phosphatase
Amylase
B-HCG (quantitative)
Blood Lead
CK-MB
Digoxin
Iron
Lipase
Phenytoin
T4-Free
Troponin
TSH
Vitamin D
Genetics
Chromosome Analysis
FISH Studies (Neoplastic and Congenital)
Fragile X Screen
Gaucher Disease (GBA) 8 Mutations
Tay-Sachs (HEXA) 7 Mutations
Y Chromosome Deletions
Forensic Toxicology
Job Related Alcohol
Job Related Drugs of Abuse
Microbiology
AFB Smear
Bacterial Culture
Blood Culture
CSF Bacterial Antigen
Fungus/Yeast Culture
Ova and Parasite
Sensitivity Testing
Viral Culture
Hematology
APTT
CBC
Differential
Fetal Hemoglobin
Fibrinogen
INR
Prothrombin Time
Reticulocyte Count
Sedimentation Rate
Molecular Biology
Adenovirus PCR
BD Affirm Probe Test
Chlamydia PCR
EBV PCR
HCV Genotyping
HIV Drug Resistance Genotyping
HIV Viral Load
Pathology
Dermatopathology
Fine Needle Aspirations
Grossing
Histopathology
Oral Pathology
Other Cytology
Pap Smear Interpretations
Immunology
Anti-Nuclear Antibody
Epstein Barr Antibodies
GM1 Antibody
Hepatitis B Surface Antibody
Hepatitis B Surface Antigen
Herpes Antibody
HIV Antibody
Lyme Antibody
Non Transplant Related Histocompatibility
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To prevent a delay in processing your application please check to make sure all of the following are included:
Completed application with each section completely filled out
Signature of Medical Director must match Director name in section II of application
If the status of your CLIA certificate is changing, a completed CMS 116 form must be submitted
Director Qualifications
Copy of CV, Diploma (highest degree), ECFMG (if applicable), board certification for MD or PhD (if applicable)
Technical Supervisor Qualifications (for the discipline of HISTOLOGY)
Copy of American Pathology Board certification in Anatomical Pathology
Copy of Maryland (Board of Physicians) license to practice medicine
Genetics Testing
Copy of Technical Supervisor’s diploma (must be MD, DO or PhD), board certification from the American Board of Medical Genetics or 4 years of verified (not self-generated) experience in clinical genetics and CV
Copy of Test Menu
Copy of a Validation Study of one test (includes a summary and raw data)
Letter from Director documenting that the lab does not perform “Direct to Consumer” testing
Certificate of Accreditation Laboratories
Copy of enrollment verification from the designated accrediting organization
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Applicants Located in Maryland
Completed CLIA application in agreement with State application
Copy of Director’s Maryland (Board of Physicians) license to practice medicine
For High Complexity Laboratories: Documentation
of training, education and previous experience
that meets CLIA Sec. 493.1443: Standard:
Laboratory Director Qualifications
For Moderate Complexity Laboratories:
Board Certification or Documentation of 20 CME from approved programs for Medical Director that meets CLIA Sec. 493.1405
Documentation of licensure as a practitioner seeking a Letter of Exception (midwife, nurse practitioner, PA, chiropractor, podiatrist, dentist)
Applicants Located Out of State
Copy of CLIA certificate and State Laboratory License, if applicable
Copy of most recent survey, which includes cited deficiencies and corrective actions
Copy of Director’s State license to practice medicine from the State where the laboratory is located
Documentation of training, education and previous experience that meets CLIA Sec. 493.1443: Standard: Laboratory Director Qualifications
Proof of most recent participation in annual GYN cytology proficiency testing