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When navigating the regulatory landscape of laboratory operations in Maryland, the State Compliance Application form plays a crucial role. This comprehensive document is designed for individuals and organizations seeking to obtain or renew a laboratory license from the Maryland Department of Health and Mental Hygiene. It requires detailed information about the laboratory, including its type, ownership, and the testing services it provides. Specific sections guide applicants through essential details such as laboratory director and supervisor information, as well as the types of tests performed. Accuracy is paramount; incomplete applications can lead to delays in processing. Furthermore, applicants must be aware that no payment is required at the time of submission, as an invoice will be issued once the application is reviewed for completeness. With a processing time of approximately 6-8 weeks, it’s vital to ensure all required documentation is included to avoid unnecessary setbacks. A checklist at the end of the form serves as a valuable tool for applicants to confirm they have met all requirements before submission. For any questions or clarifications, the Laboratory Licensing Division is readily available to assist, ensuring a smoother application experience.

Maryland State Compliance Application Preview

Maryland Department of Health and Mental Hygiene

Office of Health Care Quality Laboratory Licensing Programs

Spring Grove Center Bland Bryant Building

55 Wade Avenue, Catonsville, MD 21228

Phone: 410.402.8025 Fax: 410.402.8213

Instructions for Completion of State Compliance Application

***Changes to your current State laboratory license must be submitted on the Laboratory Licensing Change Form. The form can be downloaded on our website at www.dhmh.state.md.us/ohcq ***

It is important that you fill out this application completely, including signatures where required. If the application is incomplete it will delay the licensing process.

Please submit no money at this time. Once your application is reviewed for completeness and compliance with the applicable regulations, you will be issued an invoice for the application fee as well as other fees as outlined in COMAR 10.10.04.02.

Please allow 6-8 weeks for permit processing and invoicing.

Once your payment is received, the appropriate license will be issued.

Please review page six of this application, to verify you have the correct supportive documentation.

If you have any questions, please call the Laboratory Licensing Division at (410) 402-8025.

***Important***

***Before submitting your application, please review the

checklist on the last page.***

2

Maryland Department of Health and Mental Hygiene

Office of Health Care Quality Laboratory Licensing Programs

Spring Grove Center Bland Bryant Building

55 Wade Avenue, Catonsville, MD 21228

Phone: 410.402.8025 Fax: 410.402.8213

 

 

Date/Amount Paid

Office use only

 

State of Maryland

 

 

 

 

 

Invoice #

Office use only

 

Department of Health and Mental Hygiene

 

 

 

 

 

 

Laboratory Licensing Programs

 

 

 

 

Check #

Office use only

 

Office of Health Care Quality

 

 

 

 

 

 

State Permit #

Applicant, if known please enter

 

 

 

 

 

 

CLIA #

Applicant, if known please enter

 

 

 

 

 

State Compliance Application

Initial Application

Reinstatement

I. Laboratory Information

Type of Laboratory

Physician Office

Point of Care

Independent/Reference

Hospital

Laboratory Practice/ Entity Name

Contact Person Name/Phone Number

Address, City, State and Zip Code

Email Address

Fax

 

 

 

Mailing address if different from above

 

 

II. Director Information

Director Name

Degree

Full Time

Part Time (hours/week)

 

 

 

 

Certification by American Specialty Board (Name, Date, Number)

 

State Medical License Number

 

 

 

 

III. Laboratory Supervisor/Consulting Supervisor/Manager Information

 

 

 

 

Name

Degree

Full Time

Part Time (hours/week)

 

 

 

 

Certification by American Specialty Board (Name, Date, Number)

3

IV. Schedule A – General Permit

*** If you are only performing tests on Excepted list, Schedule B, do not use this section***

Chemistry

Genetics

Forensic Toxicology

Microbiology

Health Awareness

Routine

Routine

Toxicology: Job Related

Bacteriology

Cholesterol/HDL

Blood Gas

Molecular

 

Parasitology

Other Excepted Tests *

 

 

 

 

Endocrinology

Cytogenetics

 

Mycology

 

 

 

 

 

Toxicology: Drugs of Abuse

 

 

Mycobacteriology

* Excepted tests under

 

 

 

Health Awareness require

Toxicology: Therapeutic

 

 

Virology

 

 

 

a General Permit.

Toxicology: Heavy Metals

 

 

 

 

 

 

 

Radioimmunoassay

 

 

 

 

 

 

 

 

 

Immunohematology

Hematology

Molecular Biology

Pathology

Immunology

ABO/Rh/Non Trans-

Routine

Nucleic Acid Probes

Histopathology

General Immunology

fusion/Transplant

Coagulation

PCR Amplifications

Dermatopathology

Syphilis Serology

ABO/Rh

 

Recombinant Nucleic Acid

Oral Pathology

Histocompatability

Antibody Detection

 

Techniques

Cytology–GYN

 

Antibody Identification

 

 

Cytology–Non- GYN

 

Compatibility Testing

 

 

 

 

 

 

 

 

V. Schedule B – Excepted Tests *

 

*Note: Not all tests excepted by Maryland regulations are waived by CLIA. You can check the test categories for CLIA at http://www.accessdata.fda.gov/scripts/cdrh/cfdocs/cfclia/search.cfm

Chemistry

 

Hematology

 

 

BNP

 

Fern Test

 

 

Dipstick Glucose

 

Hematocrit

 

 

Dipstick Urinalysis

 

Hemoglobin

 

 

Dipstick Microalbumin & creatinine, urine

 

Nitrazine Test

 

 

Fructosamine (whole blood)

 

Semen analysis, qualitative

 

 

Glucose (FDA Home Device)

 

Sickle Cell Testing

 

 

Hemoglobin A1c (Glycohemoglobin)

 

CLIA Waived PT/INR

 

 

Microscopic Urinalysis

 

 

 

 

Urine or saliva drug or alcohol for approved counselors

 

 

 

CLIA Waived blood lipids for cholesterol, HDL, LDL,

and

 

 

 

Triglycerides

 

 

 

 

 

 

 

 

 

Immunology

 

Microbiology

 

 

Bladder marker, H-related protein, qualitative

 

Dermatophyte Screen

Trichomonas vaginalis antigen

 

H.Pylori (whole blood)

 

Fecal Fat

Bacterial Sialidase

 

Heterophyle AG (whole blood)

 

Gram Stain

Adenovirus antigen eye fluid

 

Mono Slide Test

 

Group A Strep Screen (non-culture)

 

NMP Bladder Marker, qualitative

 

Influenza Antigen (nasal or throat swab)

 

Rheumatoid Factor

 

KOH Preparation

 

 

Urine Pregnancy Test

 

Occult Blood

 

 

 

 

Occult Blood, gastric

 

 

 

 

Pinworm Prep

 

 

 

 

Urine Colony Count (no ID)

 

 

 

 

Wet Mount

 

 

 

 

 

 

 

4

VI. Mandatory, You Must List Testing Instrumentation and Test Kits Used in the Laboratory

***Please also include test discipline/subdicipline (e.g. Chemistry-Routine) if using Schedule A***

__________________________________________

____________________________________________

__________________________________________

____________________________________________

__________________________________________

____________________________________________

__________________________________________

____________________________________________

__________________________________________

____________________________________________

__________________________________________

____________________________________________

__________________________________________

____________________________________________

VII. Proficiency Testing

I am not enrolled

I am enrolled (complete below)

Name of Company

Discipline

__________________________________________

____________________________________________

__________________________________________

____________________________________________

__________________________________________

____________________________________________

__________________________________________

____________________________________________

VIII. Ownership Information

A. Type of Entity

Sole Proprietorship

Partnership

Corporation

Unincorporated Association

Other (Specify) _____________________________________

B.This section is MANDATORY, application will be returned if left blank. Social Security Number is unacceptable

Name

Address

EIN Federal Tax ID

IX. Attestation

I certify that the information provided in this application is true and complete, understanding that any knowing and willful false statement or representation, or failure to fully and accurately disclose the requested information in this application, may be prosecuted under applicable federal or State laws, may lead to a denial, suspension or revocation of the medical laboratory license for this entity, or could result in termination of participation in State or federal reimbursement programs. I further understand that compliance with State laws may not assure compliance with federal laws.

______________________________________________________

________________________

Signature of Laboratory Director

Date

5

For Informational Purposes Only

Examples of Testing for Schedule A- General Permit (Do Not Circle)

Chemistry

Alkaline Phosphatase

Amylase

B-HCG (quantitative)

Blood Lead

CK-MB

Digoxin

Iron

Lipase

Phenytoin

T4-Free

Troponin

TSH

Vitamin D

Genetics

Chromosome Analysis

FISH Studies (Neoplastic and Congenital)

Fragile X Screen

Gaucher Disease (GBA) 8 Mutations

Tay-Sachs (HEXA) 7 Mutations

Y Chromosome Deletions

Forensic Toxicology

Job Related Alcohol

Job Related Drugs of Abuse

Microbiology

AFB Smear

Bacterial Culture

Blood Culture

CSF Bacterial Antigen

Fungus/Yeast Culture

Ova and Parasite

Sensitivity Testing

Viral Culture

Hematology

APTT

CBC

Differential

Fetal Hemoglobin

Fibrinogen

INR

Prothrombin Time

Reticulocyte Count

Sedimentation Rate

Molecular Biology

Adenovirus PCR

BD Affirm Probe Test

Chlamydia PCR

EBV PCR

HCV Genotyping

HIV Drug Resistance Genotyping

HIV Viral Load

Pathology

Dermatopathology

Fine Needle Aspirations

Grossing

Histopathology

Oral Pathology

Other Cytology

Pap Smear Interpretations

Immunology

Anti-Nuclear Antibody

Epstein Barr Antibodies

GM1 Antibody

Hepatitis B Surface Antibody

Hepatitis B Surface Antigen

Herpes Antibody

HIV Antibody

Lyme Antibody

Non Transplant Related Histocompatibility

6

To prevent a delay in processing your application please check to make sure all of the following are included:

Completed application with each section completely filled out

Signature of Medical Director must match Director name in section II of application

If the status of your CLIA certificate is changing, a completed CMS 116 form must be submitted

Director Qualifications

Copy of CV, Diploma (highest degree), ECFMG (if applicable), board certification for MD or PhD (if applicable)

Technical Supervisor Qualifications (for the discipline of HISTOLOGY)

Copy of American Pathology Board certification in Anatomical Pathology

Copy of Maryland (Board of Physicians) license to practice medicine

Genetics Testing

Copy of Technical Supervisor’s diploma (must be MD, DO or PhD), board certification from the American Board of Medical Genetics or 4 years of verified (not self-generated) experience in clinical genetics and CV

Copy of Test Menu

Copy of a Validation Study of one test (includes a summary and raw data)

Letter from Director documenting that the lab does not perform “Direct to Consumer” testing

Certificate of Accreditation Laboratories

Copy of enrollment verification from the designated accrediting organization

____________________________________________________________________________________________

Applicants Located in Maryland

Completed CLIA application in agreement with State application

Copy of Director’s Maryland (Board of Physicians) license to practice medicine

For High Complexity Laboratories: Documentation

of training, education and previous experience

that meets CLIA Sec. 493.1443: Standard:

Laboratory Director Qualifications

For Moderate Complexity Laboratories:

Board Certification or Documentation of 20 CME from approved programs for Medical Director that meets CLIA Sec. 493.1405

Documentation of licensure as a practitioner seeking a Letter of Exception (midwife, nurse practitioner, PA, chiropractor, podiatrist, dentist)

Applicants Located Out of State

Copy of CLIA certificate and State Laboratory License, if applicable

Copy of most recent survey, which includes cited deficiencies and corrective actions

Copy of Director’s State license to practice medicine from the State where the laboratory is located

Documentation of training, education and previous experience that meets CLIA Sec. 493.1443: Standard: Laboratory Director Qualifications

Proof of most recent participation in annual GYN cytology proficiency testing

Form Attributes

Fact Name Description
Governing Laws The Maryland State Compliance Application is governed by COMAR 10.10.04.02, which outlines the regulations for laboratory licensing in the state.
Application Processing Time Applicants should expect a processing time of 6-8 weeks for the review and invoicing of the application once it is submitted.
Submission Requirements It is crucial to complete the application fully and include all required signatures. Incomplete applications will delay the licensing process.
Payment Instructions No payment should be submitted with the application. An invoice will be issued after the application is reviewed for completeness and compliance.
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